Better Together Agency

Customer Story

How Better Together Agency transformed their Proposal Development

How Better Together Agency transformed their Proposal Development

Better Together Agency transformed their proposal process with Suits.ai, reducing development time while preserving team capacity

Better Together Agency transformed their proposal process with Suits.ai, reducing development time while preserving team capacity

%

%

Reduction

Reduction

Reduction

Reduction

Went from 1-2 weeks to 3 days in proposal development time

%

%

Team capacity

Team capacity

Team capacity

Team capacity

Eliminated the need for 1.5 additional team members

k$

k$

Savings per proposal

Savings per proposal

Savings per proposal

Savings per proposal

Significant savings in contractor fees while increasing consistency and quality

The Challenge

Client:

Better Together Agency

Industry:

Communication

Solution Type

Communication AI Agent

Better Together Agency, a purpose-driven, AI-forward communications firm, faced a critical bottleneck in their proposal development process. When pursuing opportunities for an emerging AI-driven digital health platform, their traditional approach demanded significant resources

Measurable ROI

Using Suits, Better Together Agency created its AI agents in just a few hours and leveraged them to transform the proposal development process for an emerging AI-driven digital health platform. What would have traditionally required 1-2 weeks of intensive work and at least two full-time team members was completed in just 3 days by a single team member with the assistance of AI. The agency achieved a 75% reduction in proposal development time, cutting client research from 12 hours to 3 hours, strategic framework development from 8 hours to 2 hours, and proposal narrative creation from 16 hours to 4 hours. This efficiency transformation allowed Better Together Agency to avoid $5,000-$8,000 in contractor fees while preserving team capacity for ongoing client work and business development.

75% Faster Proposals with Suits.ai

Eliminated contractor fees while maintaining quality and authentic voice

75% Faster Proposals with Suits.ai

Eliminated contractor fees while maintaining quality and authentic voice

75% Faster Proposals with Suits.ai

Eliminated contractor fees while maintaining quality and authentic voice

75% Faster Proposals with Suits.ai

Eliminated contractor fees while maintaining quality and authentic voice

One Person Does Work of Two+ Staff

Single team member now handles what required multiple full-time employees.

One Person Does Work of Two+ Staff

Single team member now handles what required multiple full-time employees.

One Person Does Work of Two+ Staff

Single team member now handles what required multiple full-time employees.

One Person Does Work of Two+ Staff

Single team member now handles what required multiple full-time employees.

$5K-$8K Saved Per Proposal Development

Eliminated contractor fees while maintaining quality and authentic voice

$5K-$8K Saved Per Proposal Development

Eliminated contractor fees while maintaining quality and authentic voice

$5K-$8K Saved Per Proposal Development

Eliminated contractor fees while maintaining quality and authentic voice

$5K-$8K Saved Per Proposal Development

Eliminated contractor fees while maintaining quality and authentic voice

The Outcome

Suits.ai enabled the agency to compete at the highest professional standards without overextending their lean team or compromising their commitment to existing clients and social justice initiatives. The result: a scalable methodology that enables this mission-driven agency to punch above its weight class, pursuing more opportunities to create meaningful social change through strategic communications while maintaining its authentic voice and high-quality standards.

"We were at a crossroads. Either we hire more people to handle proposal work, or keep saying no to potential clients. Suits.ai gave us a third option that we didn't know existed. Now we can take on complex engagements without the usual scramble for resources or the fear of dropping the ball with existing clients."

Catharine Montgomery

Founder and CEO

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Frequently asked questions

What exactly is an AI agent?

An AI agent is your digital team member that understands your firm's expertise and handles specific tasks seamlessly. Unlike basic chatbots, these agents learn from your methods, client data, and industry knowledge to deliver work that meets your standards consistently.

How can Suits benefit my organization?

Suits.ai automates time-consuming research tasks, gathering insights from 100+ data sources. It streamlines client development with tailored proposals and presentations while accelerating deliverables like reports and strategic documents. The platform scales your proven processes across teams and supports client relationships with 24/7 insights.

What makes Suits different from other AI platforms?

Suits.ai is built specifically for professional services, not as a generic tool. It focuses on improving client relationships while keeping your methodologies proprietary yet scalable. You can create subscription-based AI agents for new revenue streams. Our multi-model approach automatically picks the best AI for each task.

How does the AI agent’s knowledge base improve over time?

Your documented expertise becomes a dynamic resource that learns from your processes, client needs, and workflows. It continuously improves through feedback and usage, creating an adaptable system that grows smarter with every interaction.

What’s the difference between agents and workflows?

Agents are AI-powered specialists handling specific tasks or providing ongoing support, like having a research analyst available anytime. Workflows automate entire processes based on your established practices, ensuring consistency in complex tasks like proposal generation or client onboarding.

Why does Suits use multiple AI models?

Different tasks need different expertise. Just as you wouldn't use one tool for every job, we don't rely on a single AI model. Suits dynamically selects the ideal model for data analysis, content creation, or strategic advice, ensuring top performance every time.

How secure is my data?

We prioritize security at every level. Built on Google Cloud Platform with enterprise-grade protection, including agreements with OpenAI and Anthropic. Your data never trains external models. We're SOC 2 Type 2 certified with SSO support and full encryption.

How does Suits handle my data?

Your data powers your AI agent while staying completely secure. We analyze your firm's documents, processes, and client history to build customized intelligence. Integration with Google Drive or SharePoint provides real-time updates. Each firm's data remains completely separate and protected.

Frequently asked questions

What exactly is an AI agent?

An AI agent is your digital team member that understands your firm's expertise and handles specific tasks seamlessly. Unlike basic chatbots, these agents learn from your methods, client data, and industry knowledge to deliver work that meets your standards consistently.

How can Suits benefit my organization?

Suits.ai automates time-consuming research tasks, gathering insights from 100+ data sources. It streamlines client development with tailored proposals and presentations while accelerating deliverables like reports and strategic documents. The platform scales your proven processes across teams and supports client relationships with 24/7 insights.

What makes Suits different from other AI platforms?

Suits.ai is built specifically for professional services, not as a generic tool. It focuses on improving client relationships while keeping your methodologies proprietary yet scalable. You can create subscription-based AI agents for new revenue streams. Our multi-model approach automatically picks the best AI for each task.

How does the AI agent’s knowledge base improve over time?

Your documented expertise becomes a dynamic resource that learns from your processes, client needs, and workflows. It continuously improves through feedback and usage, creating an adaptable system that grows smarter with every interaction.

What’s the difference between agents and workflows?

Agents are AI-powered specialists handling specific tasks or providing ongoing support, like having a research analyst available anytime. Workflows automate entire processes based on your established practices, ensuring consistency in complex tasks like proposal generation or client onboarding.

Why does Suits use multiple AI models?

Different tasks need different expertise. Just as you wouldn't use one tool for every job, we don't rely on a single AI model. Suits dynamically selects the ideal model for data analysis, content creation, or strategic advice, ensuring top performance every time.

How secure is my data?

We prioritize security at every level. Built on Google Cloud Platform with enterprise-grade protection, including agreements with OpenAI and Anthropic. Your data never trains external models. We're SOC 2 Type 2 certified with SSO support and full encryption.

How does Suits handle my data?

Your data powers your AI agent while staying completely secure. We analyze your firm's documents, processes, and client history to build customized intelligence. Integration with Google Drive or SharePoint provides real-time updates. Each firm's data remains completely separate and protected.

Frequently asked questions

What exactly is an AI agent?

An AI agent is your digital team member that understands your firm's expertise and handles specific tasks seamlessly. Unlike basic chatbots, these agents learn from your methods, client data, and industry knowledge to deliver work that meets your standards consistently.

How can Suits benefit my organization?

Suits.ai automates time-consuming research tasks, gathering insights from 100+ data sources. It streamlines client development with tailored proposals and presentations while accelerating deliverables like reports and strategic documents. The platform scales your proven processes across teams and supports client relationships with 24/7 insights.

What makes Suits different from other AI platforms?

Suits.ai is built specifically for professional services, not as a generic tool. It focuses on improving client relationships while keeping your methodologies proprietary yet scalable. You can create subscription-based AI agents for new revenue streams. Our multi-model approach automatically picks the best AI for each task.

How does the AI agent’s knowledge base improve over time?

Your documented expertise becomes a dynamic resource that learns from your processes, client needs, and workflows. It continuously improves through feedback and usage, creating an adaptable system that grows smarter with every interaction.

What’s the difference between agents and workflows?

Agents are AI-powered specialists handling specific tasks or providing ongoing support, like having a research analyst available anytime. Workflows automate entire processes based on your established practices, ensuring consistency in complex tasks like proposal generation or client onboarding.

Why does Suits use multiple AI models?

Different tasks need different expertise. Just as you wouldn't use one tool for every job, we don't rely on a single AI model. Suits dynamically selects the ideal model for data analysis, content creation, or strategic advice, ensuring top performance every time.

How secure is my data?

We prioritize security at every level. Built on Google Cloud Platform with enterprise-grade protection, including agreements with OpenAI and Anthropic. Your data never trains external models. We're SOC 2 Type 2 certified with SSO support and full encryption.

How does Suits handle my data?

Your data powers your AI agent while staying completely secure. We analyze your firm's documents, processes, and client history to build customized intelligence. Integration with Google Drive or SharePoint provides real-time updates. Each firm's data remains completely separate and protected.

Frequently asked questions

What exactly is an AI agent?

An AI agent is your digital team member that understands your firm's expertise and handles specific tasks seamlessly. Unlike basic chatbots, these agents learn from your methods, client data, and industry knowledge to deliver work that meets your standards consistently.

How can Suits benefit my organization?

Suits.ai automates time-consuming research tasks, gathering insights from 100+ data sources. It streamlines client development with tailored proposals and presentations while accelerating deliverables like reports and strategic documents. The platform scales your proven processes across teams and supports client relationships with 24/7 insights.

What makes Suits different from other AI platforms?

Suits.ai is built specifically for professional services, not as a generic tool. It focuses on improving client relationships while keeping your methodologies proprietary yet scalable. You can create subscription-based AI agents for new revenue streams. Our multi-model approach automatically picks the best AI for each task.

How does the AI agent’s knowledge base improve over time?

Your documented expertise becomes a dynamic resource that learns from your processes, client needs, and workflows. It continuously improves through feedback and usage, creating an adaptable system that grows smarter with every interaction.

What’s the difference between agents and workflows?

Agents are AI-powered specialists handling specific tasks or providing ongoing support, like having a research analyst available anytime. Workflows automate entire processes based on your established practices, ensuring consistency in complex tasks like proposal generation or client onboarding.

Why does Suits use multiple AI models?

Different tasks need different expertise. Just as you wouldn't use one tool for every job, we don't rely on a single AI model. Suits dynamically selects the ideal model for data analysis, content creation, or strategic advice, ensuring top performance every time.

How secure is my data?

We prioritize security at every level. Built on Google Cloud Platform with enterprise-grade protection, including agreements with OpenAI and Anthropic. Your data never trains external models. We're SOC 2 Type 2 certified with SSO support and full encryption.

How does Suits handle my data?

Your data powers your AI agent while staying completely secure. We analyze your firm's documents, processes, and client history to build customized intelligence. Integration with Google Drive or SharePoint provides real-time updates. Each firm's data remains completely separate and protected.